Contents

1. How to contact us
Odda Digital System AS is responsible for the processing of personal data, ie decides why and how the personal data is to be processed, for processing as described below.Our contact information is:
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Company: Odda Digital System AS
General manager: Rune Torblå
Address: Holmavegen 29
Email: post@oddadigitalsystem.no
Phone number: +47 481 22 587
Business register number: 918 167 803
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For questions, comments and inquiries regarding our processing of your personal information, you are welcome to contact our privacy representative: Guilherme Elid, guilherme@oddadigitalsystem.no , +47 465 43 048

2.Personal information
Odda Digital System AS processes personal information in order to fulfill agreements with customers, suppliers and partners.

All processing of personal data takes place in accordance with the privacy rules in force at any given time, including the Personal Data Act and the Privacy Regulation (GDPR).

"Personal information" means all information that can be linked to a natural person.

"Processing" means anything performed with personal data, such as collection, registration, organization, structuring, storage, adaptation or modification, retrieval, consultation, use, disclosure by transmission, dissemination or any other form of making available, compiling or adjusting. , restriction, deletion or destruction.

The information categories we collect include name and job title, e-mail, telephone number, date of birth, account number and company name.

3. How we collect and process your personal information
We process and collect personal information to fulfil agreements with customers, suppliers and partners. This is regulated through written agreements between the parties.

We process personal information about contact persons of clients who are legal persons. The basis for the treatment is GDPR Article 6 No. 1 (f), legitimate interest. The legitimate interest is the establishment and administration of the client relationship we have with the client for whom a natural person acts as a contact person. We have considered that our legitimate interest in having contact with such a natural person is part of our business. We have considered that this is necessary for us to handle our clients, and that the data subjects' privacy does not take precedence over these interests. We process the information until we expect that there will be no further follow-up of the contact, normally for 1 year.

When recruiting for new positions with us, CVs, applications, certificates, notes from interviews, results from reference surveys, etc., which will contain personal information, are processed. The basis for the processing of personal data when recruiting is GDPR article 6 no. 1 (b), the processing is necessary to implement measures before entering into an employment contract with the jobseeker. Personal information will be deleted as soon as the recruitment process is completed if you have not consented to longer storage.

It is voluntary for you who visit our websites to provide personal information in connection with our services. The basis for treatment is normally GDPR Article 6 No. 1 (a), consent of the individual.

We collect and process personal information for marketing purposes. When you submit to our newsletters / webinars / blogs, we process data if you have consented to it.

Consent can be withdrawn at any time, without affecting the legality of the treatment based on consent before the withdrawal.

We can contact existing customers with blog alerts, webinar invitations and newsletter alerts. Recipients of such alerts can easily unsubscribe from the service by using a link included in all emails. The legal basis for the processing is GDPR article 6 no. 1 (f) (balancing of interests) where we have received the e-mail address in connection with an assignment. In the current customer relationship, the marketing will be in accordance with the Marketing Act § 15 (3).

This website uses cookies. The purpose of this is to create statistics that we use to improve and further develop the website. You can read more about our use of cookies here.

4. How do we store your data
All personal information is stored securely at our subcontractors' data centers. All data transfer from these data centers takes place over encrypted lines. We do not transfer personal data outside the EEA / EU.

We never store personal information longer than necessary for the purposes for which such data was collected. When it is no longer necessary to process the personal data, we will delete it.

5. Disclosure of personal information to others
We do not pass on your personal information to others unless there is a legal basis for this. Examples of such a basis would typically be an agreement with you or a legal obligation that requires us to disclose the information.

6. What are your data protection rights?
If we process your personal information, you are a data subject. As registered, you will have the following rights:
‍• Access: You have the right to request copies of your personal information.
• Correction: You can ask us to correct any errors in your personal information.
• Deletion: The right to be forgotten. You can ask us to delete your personal information, which we will respect and comply with.
• Restriction: You can ask us to restrict the processing of your personal data.
• Object: You can protest against the processing of your personal data.
• Data portability: You can ask us to provide you or your other personal information in a structured, commonly used and machine-readable format.
• Consent: If the processing of your personal data is based on your consent, you have the right to withdraw your consent at any time. Your withdrawal will not affect the legality of the treatment performed before you withdrew your consent.
• Complaint to the supervisory authority: If you disagree with the way we process your personal data, you can submit a complaint to the Norwegian Data Protection Authority ("the Norwegian Data Protection Authority").
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Please note that the above rights may be subject to exceptions and limitations. For example, we may not disclose personal information if it would violate our duty of confidentiality, or if we have a legal obligation to retain such data.

You can send us an e-mail at guilherme@oddadigitalsystem.no if you wish to exercise any of the above rights. We may ask you to provide proof of identity or use another communication channel to ensure that you are who you claim to be.

7. Privacy Statements for Other Websites
Our website contains links to other websites. This privacy statement applies only to our website.
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8. Changes to our privacy statement
Odda Digital System AS keeps its privacy statement under regular review and posts any updates on this page. This privacy statement was last updated on 2022-03-23.

9. Security
We have established routines for secure processing of personal data and client information in general. The measures are of both a technical and organizational nature. We regularly evaluate the security of all key systems used for data processing, and we have entered into contracts that require subcontractors of such systems to ensure satisfactory information security.

Access to personal information (and client / case information) is limited to personnel who need such access to perform their work.

‍Android and iOS, location data management
‍The Android and iOS version VRS app can request access to location services in order to use location-based features.

The app includes two location-based features:
1. Registration of hours on projects with geofence restriction (requires permission for location data in when the app is in use).
2. Automatic check-in/out on geofence-restricted projects based on the user's location (requires access to background location data collection).
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These features are controlled by company administrators on a per-project/user basis. Users with geofence restriction enabled will be asked to grant the app access to retrieve location data when the app is in use or in the background. If users do not want this, they can reject the app's request for access, but the app's functionality will be limited depending on the configuration set by the company administrator.

‍Information management
‍Location data is securely transmitted to our servers at time registration to compare the user's location against the project's coordinates. This information is not permanently stored on our servers, ensuring that your location data remains confidential and is only used for the intended purpose of comparing data against project geofence coordinates.
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Third-party access
‍Location data collected by the Android and iOS app is not shared with third parties. It is used solely for the specified purpose of comparing against project geofence coordinates.

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